the catering meeting
recently had the catering meeting for my wedding plans - the meeting went smoothly, an informal gathering of the chef, myself and my planning buddy at a local honolulu eatery. The casual dining atmosphere meant we were relaxed and ready for some getting to know you and "everything you want for your wedding" conversation. So what do you have to expect to be asked from/by a caterer and what should you ask?

What they may ask?
1. name of bride & groom
2. date of function, location of function, time for meal service
3. theme/ colors
4. Menu ideas
5. allergies/ special needs
6. beverage service
7. Style of food service - plated, portions, buffet, self-serve food stations
8. will there be outside food? donations from family/friends?
9. what style of decor? florals? ice sculpture?
10. Is there an on-site kitchen at your location - what are the amenities?
11. Is water Potable/non-potable?
12. Is the setting outdoor, indoor, tented?


What you should ask?
1. Be clear on what kind of caterer this is - are they full-service, do they offer a la carte service, specialty, etc.
2. How strict are they on outside food? other kitchens, other food prep/chefs, etc.
3. Who do they take direction from? in our case - He's only gonna jump for me or my planner. No one else.
4. How many staff will they have on-site for your function?
5. How do they deal with leftovers? length of time for food service?
6. do they have a portfolio? references?
7. Given the time of your function when will they be on-site? When will they breakdown, cleanup equipment, etc.?
8. Are they familiar with your location?
9. What types of precautions do they take to ensure freshness?
10. what sort of equipment might they be bringing on site?
11. What are their equipment rental needs - tables.tents.
12. When will they get you a proposal?
13. do they do tastings?
14. How much of the food will be prepared fresh on-site? off-site?